Learn how to register a Company or business in Kenya easily through eCitizen. Step-by-step guide on business name registration, cost, legal requirements, and getting a business registration certificate in Kenya.
Starting a business in Kenya requires proper registration to operate legally. Whether you are setting up a sole proprietorship, partnership, or private limited company, the process is straightforward through the eCitizen business registration portal. Here’s a step-by-step guide on how to register a business name in Kenya online.
How to Register a Business/Company in Kenya
Step 1: Log in to the eCitizen Business Registration Portal
To register a business in Kenya, you must use the government’s online platform, eCitizen. Follow these steps:
- Visit the eCitizen portal (www.ecitizen.go.ke).
- Log in using your ID number and password. If you don’t have an account, create one by registering with your National ID and email.
Step 2: Conduct a Business Name Search
Before you can register your business, you need to ensure that your preferred name is available.
- Click on “Business Registration Service.”
- Select “Name Search” and enter the desired business name.
- Pay the KSh 150 name search fee via mobile money or card.
- Wait for approval, which usually takes one to two days.
Step 3: Apply for Business Registration
Once your name is approved, proceed with the business registration:
- Return to the “Business Registration Service” section.
- Choose the type of business entity:
- Sole Proprietorship
- Partnership
- Private Limited Company
- Public Limited Company
- Fill in details, including business name, nature of business, and office address.
- Provide shareholder and director information, including their National ID or passport details.
- Declare any beneficiaries if applicable.
Step 4: Upload Required Documents
Depending on the type of business, you may need to upload additional documents, such as:
- A copy of your ID or passport
- KRA PIN certificate
- Passport-sized photo
- Memorandum and Articles of Association (for limited companies)
Step 5: Sign and Submit Application
After entering all details, sign the application digitally and submit it for approval.
Step 6: Payment of Registration Fees
The cost of business registration varies based on the business structure:
- Business Name Registration – KSh 950
- Company Registration – KSh 10,750 Payments are made via M-Pesa, credit card, or bank transfer through the eCitizen system.
Step 7: Receive Your Business Registration Certificate
After processing (typically within 3–7 days), you will receive a Business Registration Certificate via eCitizen. Download and print the certificate for your records.
Additional Requirements After Business Registration
Once you have registered your business, consider the following:
- Apply for a Business License – Most businesses need an operational license from the county government.
- Register for Tax – Obtain a KRA PIN for tax compliance.
- Open a Business Bank Account – Many banks require the registration certificate and KRA PIN.
Requirements to Register a Company in Kenya
To successfully register a company in Kenya, you need:
- At least one director with a valid ID/passport and KRA PIN
- A proposed company name (approved through eCitizen)
- The company’s physical and postal address
- Details of shareholders and their share allocations
- Memorandum and Articles of Association (for limited companies)
How Much Does It Cost to Register a Company in Kenya?
The total cost for registering a company in Kenya varies based on the type of entity. The key fees include:
- Company Name search and reservation: KSh 150
- Business name registration: KSh 950
- Private limited company registration: KSh 10,750
- Additional costs may include licensing and tax compliance fees.
Learn about: ZIIDI MMF
Types of Business Entities in Kenya
When registering a business, you can choose from different structures:
- Sole Proprietorship – Owned and operated by one person.
- Partnership – Owned by two or more individuals.
- Limited Liability Company – A separate legal entity with limited liability.
- Public Limited Company – A company that can trade shares publicly.
Conclusion
Registering a business in Kenya is now more convenient through the eCitizen business registration platform. Whether you want to register a sole proprietorship business in Kenya, a partnership, or a private limited company, the process is simple and cost-effective. Ensure compliance with licensing and tax requirements to operate legally and successfully.
For professional business registration services, platforms like Mtani Creative offer support to simplify the process. Get started today and make your entrepreneurial dream a reality!